Mayor’s Office Proposes an Alternative Scope of Work for the NPP/CPP Process

On June 23, 2011, the Mayor sent an alternative Scope of Work for the NPP/CPP process to the City Planning Commission (CPC). Yesterday, the NOLA CPP got a copy of this alternative Scope of Work. Here is a copy of the Mayor’s Letter to the CPC and here is a copy of the alternative NPP Scope of Work. The full text and timeline of the alternative NPP Scope of Work is below.

Alternative Scope of Work for Developing a Neighborhood Participation Program and a Land-Use Participation Process

General Framing Information
Definition:
The City of New Orleans Neighborhood Participation Program (NPP) is a city-wide system for instituting, across all agencies and departments of city government (including public-private partnerships, boards, commissions, and special initiative task forces and working groups), organized, meaningful and effective neighborhood participation processes and/or policies.

Application:
The City of New Orleans NPP shall be developed as a comprehensive framework that will be instituted at the governmental decision-making unit level by all city governmental units making decisions that significantly affect any aspect of community life. Each city governmental unit will have the flexibility to determine the best method for applying the City’s NPP to achieve specified outcomes for neighborhood participation within that unit’s work plan. The City’s NPP long-term implementation goal (2-3 years) is to ensure that all city government units adopt, adhere to, continuously maintain, and improve practices, processes and policies that are aligned with the City’s NPP and meet the established standards for providing meaningful and effective neighborhood participation.

Stewardship (defined as ownership of coordination):
The City of New Orleans NPP will be annually coordinated, evaluated and updated by the Mayor’s Neighborhood Engagement Office. The Neighborhood Engagement Office, under its mission to ensure that each neighborhood has equal opportunity to work with government in finding solutions to address City priorities, has the expressed role of serving as city government’s permanent mechanism to create spaces for dialogue, information sharing, capacity growth, partnership and action with neighborhood residents, leaders & organizations.

Initial Implementation:
In response to the City of New Orleans Master Plan, Councilmember Jacquelyn Clarkson’s Resolution No. R-10-439, as well as the Home Rule Charter (Section 5-411) mandate to “establish by ordinance a system for organized and effective neighborhood participation in landuse decisions and other issues that affect quality of life” the Neighborhood Engagement Office will coordinate with the City Planning Commission to assist them in the development of a Land- Use Participation Process (LUPP) that is aligned with the values, guidelines and framework of the City’s NPP.

In so far as land-use decisions have significant impact on other quality of life issues, a comprehensive LUPP will serve as one of the key cornerstones for the implementation of the City’s NPP. Upon adoption of a final LUPP by City Council, the Neighborhood Engagement Office will coordinate with, monitor and evaluate implementation of LUPP by CPC. as well as implement additional participation processes in other priority areas, in a multi-phased format (outlined below).

City of New Orleans Neighborhood Participation Program Development Format

The City of New Orleans Neighborhood Participation Program (NPP) will be developed in four phases over a period of fifteen months, from July 2011 to September 2012. which are outlined below as follows:

Phase I—Framework Development of City’s NPP
July to September 2011

Phase II—Development of Land-Use Participation Process
October 2011 to February 2012

Phase III—Limited Implementation of the City’s NPP
(LUPP, criminal justice, budget, other priority areas)
March 2012-September 2012

Phase IV—Comprehensive Implementation of the City’s NPP
(city-wide program fmalization with lessons learned from initial application in LUPP, criminal justice & budget)
Late September 2012

Scope of Work for Phase I: the Land-Use Participation Process

A Coordinating Team (CT) composed of the Director and Deputy Director of the Neighborhood Engagement Office, the Executive Director of the City Planning Commission, the Director of Place-Based Planning, the Deputy Mayor of Facilities, Infrastructure and Community Development, and the Director of Intergovernmental Affairs will work with a Land-Use Participation Community Advisory Team (LUPCAT) to develop a final recommendation for a Land-Use Participation Process (LUPP) that will be presented to City Council for approval no later than February 29, 2012.

Roles & Responsibilities

City Planning Commission, Director of Place-Based Planning, Deputy Mayor of Facilities, Infrastructure and Community Development
• leads technical discussion on recommended policies and practices
• including previously defined scope of work parameters for land-use
• provides detailed model comparisons of similar processes related to land-use in other cities
• informs and educates participating stakeholders on technical and legal challenges and opportunities

Neighborhood Engagement Office
• leads and coordinates the development process with all relevant stakeholders
• ensures alignment of land-use participation process principles with framework for City’s NPP
• convenes and coordinates the community advisory team
• coordinates community engagement activities (charettes. working groups, and other public meetings)
• facilitates neighborhood understanding of critical points relevant to a final LUPP recommendation
• convenes diverse stakeholders who represent neighborhoods from each planning district
• coordinates neighborhood-based learning and information sharing during the process

Deputy Mayor of Facilities. Infrastructure and Community Development. City Planning Commission Members, and Directors of Place-Based Planning and Intergovernmental Affairs
• serve as executive branch advisors to the process
• provide contextual feedback to the developing ideas and suggestions that may potentially be adopted for presentation to City Council
• serve as final document editors and evaluators for consistency of language, clarity of idea and processes, and other related observations

Land-Use Participation Community Advisory Team
(note: the community advisory team will be a fully representative body of leaders from each of the 13 planning districts who will provide input and feedback to the CT—this body -will be composed of members from the original task force created by the City Planning Commission and City Council in early 2011, as well as additional neighborhood leaders, community stakeholders, & City Planning Commission Members)

• reviews and provides feedback on technical and framework information provided by the CT
• recommends practices and policies to the CT for consideration
• provides input on final draft the CT
• informs corresponding neighborhood-based stakeholders
• facilitates gaining city-wide community support for the final proposal
• facilitates participation in City Council vote when the proposal is considered for adoption
• transitions to serve as contributing team of stakeholders for Phases III & IV of the City’s NPP development process

NPP Lead Team
(note: (his team will include the CT as well as additional community and government stakeholders)
• reviews, researches national best practices in city-wide engagement/participation structures, policies, programs and/or processes
• develops the City’s NPP working framework that will inform the LUPP development process

Timeline

June 13-22, 2011
• Finalize alternative scope of work, roles, responsibilities (who: CT)

June 23,2011
• Deliver alternative scope of work to City Planning Commission Members and City Council (who: CT)

June 24-30, 2011
• Identify, Invite and Initiate an NPP Lead Team that will work on creating a working draft of the City’s NPP Framework (who: NE Office)

July 1-31,2011
• Identify. Invite. Inform & Prepare stakeholders who will participate in LUPCAT (who: CT)

July 1-September 1, 2011
• Develop NPP Draft Framework (who: NE Office and NPP Lead Team)

September 1-September 23. 2011
• Convene and prepare LUPCAT (who: CT)
• Review NPP Draft Framework & provide feedback (who: NPP Lead Team, CT, Deputy Mayors and Administration Stakeholders)

September 12-30, 2011
• Structure, prepare for first full stakeholder meeting on LUPP (who: CT)
• Invite LUPCAT for first convening (who: CT)
• Finalize working NPP Draft Framework (who: NPP Lead Team)

October 5, 2011
• Prepare for and convene first public working meeting with LUPCAT (who: CT)

October 5-December 9, 2011
• Organize and convene public working meetings with LUPCAT to move discussion points and critical decisions forward (who: CT)

December 12-30, 2011
• Finalize draft of recommended LUPP (who: CT and LUPCAT)

January 3, 2012
• Submit recommended draft LUPP for review by City Planning Commission Members (who: CT and LUPCAT)

January 3-12, 2012
• Review & comment on draft LUPP to be submitted to City Council (who: CPC Commission Members’)

January 13-20, 2012
• Update and deliver proposed recommendation for City Council and Mayor’s feedback (who: CT and LUPCAT)

January 23-31, 2012
• Review & comment on recommended LUPP (who: City Council and Mayor)

February 1-24,2012
• Prepare final LUPP recommendation for submission to City Council for approval (who: CT and LUPCAT)

February 27, 2012
• Deliver final proposal for a Land-Use Participation Process to City Council (who: CT and LUPCAT)

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